The point of using video meetings rather than email or phone calls is to approximate the world as we see it. #Virtual coffee talk topics trial#My magic number is two or three participants, but through trial and error, you can see what works for your team. More than eight to 10 people and conversations can’t really happen without leaving people outside looking in.” “Too many people in a Google Hangout and it just becomes chaos. As YouTube and virtual happy hour host Natalie Lynch told the New York Times, In virtual coffee breaks, try to cultivate the same intimate atmosphere by keeping groups small. When I grab a coffee or go for a lunch walk with an employee, I frequently find that I learn something new about them, be it personal, like their favorite travel destination, or professional, like an idea they’ve been chewing on. One of the benefits of coffee breaks is that they allow people, especially introverts, to open up more than they would in larger, structured meetings. I’ve been doing a lot more cooking lately, and I frequently share my recipe hits - and misses - with my team. Initiate conversations about movies you’ve watched, books you’re reading, and any other projects you’ve embarked upon. It would be impossible to avoid discussing the pandemic altogether, but try to add levity, too. At Jotform, to make our virtual coffee breaks refreshing but also efficient, we circulate one of our meeting request forms to set times and invite participants. That way, you can ensure that they serve their purpose of helping people to connect, boost morale, and return to work with more focus, rather than falling into the trap of becoming frustrating time drains.įor example, implement some general etiquette: turn phones off, stop checking emails, be punctual, etc. I’d recommend doing the same for non-business meetings, like coffee breaks, too. With virtual meetings becoming the new normal, Neeley recommends setting explicit ground rules. It might take discipline to not let these social breaks taper off, but continuing them on at least a weekly basis can deliver important benefits. “There’s ample research showing that virtual teams can be completely equal to co-located ones in terms of trust and collaboration,” writes Neely. Virtual coffee breaks are a great way to maintain connections, so try to do them regularly, just as you would at the office. That’s why Neeley says that in a remote work environment, the frequency of contact between colleagues cannot go down. These are actually big and important parts of the workday that have a direct impact on performance.” “People lose the unplanned watercooler or cappuccino conversations with colleagues in remote work. But many of us take for granted the unstructured social interactions of daily office life.Īs Harvard Business School professor Tsedal Neeley explains: These are some of the obvious changes in a work-from-home situation. Here, a few tips for incorporating virtual coffee breaks into your daily grind. If your team is working remotely, finding new social rituals can help to lessen the emotional toll that the past few months have taken. The company uses a #donut_be_strangers channel in Slack, where team members are randomly paired up for coffee breaks by a bot called Donut. GitLab employees don’t just meet their friends for virtual coffee breaks, either. Sijbrandij says that these “ace-to-face interactions are arguably even more important in a remote environment, as they can help prevent potential burnout and isolation.” Instead, we have to make a deliberate effort to connect with colleagues.įor Sid Sijbrandij, co-founder and CEO of GitLab, a remote-only company with employees based in 39 countries, virtual coffee breaks were commonplace for his team even before the Covid-19 pandemic. But when employees are working from home, there’s no such spontaneity. Despite the fact that the majority of employees are working from home right now - around 62%, according to Gallup - now might actually be the best time to implement a new ritual of regular coffee breaks with your team.Īt the office, coffee breaks tend to be spontaneous - you swing by a colleague’s desk to see if they can escape for half an hour.
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